Overview

The Learning Needs Analysis (LNA) feature provides a comprehensive framework for identifying, assessing, and addressing training needs within your organisation. Following industry best practices and systematic methodologies, this tool guides L&D professionals through a structured 10-step process to ensure training programmes align with business objectives and deliver measurable outcomes.

The 10-Step Learning Needs Analysis Framework

Our systematic approach ensures comprehensive analysis and actionable insights:

Step 1: Purpose & Scope Definition

• Define clear objectives and expected outcomes

• Establish scope boundaries and target populations

• Set success criteria and measurement frameworks

• Align with organisational strategic priorities

Step 2: Business Alignment

• Connect learning needs to business objectives

• Identify performance gaps affecting business outcomes

• Map skills requirements to strategic initiatives

• Prioritise needs based on business impact

Step 3: Target Audience Identification

• Define learner segments and demographics

• Analyse current competency levels and experience

• Assess learning preferences and accessibility needs

• Consider cultural and organisational context factors

Step 4: Skills & Performance Data Collection

• Gather current performance metrics and benchmarks

• Collect skills assessments and competency evaluations

• Review historical training data and outcomes

• Analyse industry standards and best practices

Step 5: Skill Gap Analysis

• Compare current state to desired competency levels

• Identify critical skills gaps and priority areas

• Quantify gap impact on performance and outcomes

• Validate findings through multiple data sources

Step 6: Stakeholder Consultation

• Engage managers, team leaders, and subject matter experts

• Conduct structured interviews and focus groups

• Gather insights on practical implementation challenges

• Build consensus on priority areas and solutions

Step 7: Training Needs Determination

• Synthesise findings into specific training requirements

• Define learning objectives and success criteria

• Specify content areas and competency frameworks

• Recommend delivery methods and learning approaches

Step 8: Resource Assessment

• Evaluate available internal training capabilities

• Assess technology infrastructure and learning platforms

• Determine budget requirements and resource allocation

• Identify external partnerships and vendor requirements

Step 9: Training Plan Development

• Create comprehensive implementation roadmap

• Define timelines, milestones, and delivery schedules

• Specify roles, responsibilities, and accountability frameworks

• Develop risk mitigation and contingency plans

Step 10: Evaluation Planning

• Design measurement frameworks and success metrics

• Plan data collection methods and evaluation timelines

• Establish baseline measurements and target outcomes

• Integrate with Phillips ROI evaluation methodology

Key Features

1. AI-Powered Analysis Tools

Intelligent Content Generation

• Meeting Questions: AI-generated stakeholder consultation guides

• Training Programmes: Comprehensive programme recommendations

• Job Analysis: Skills gap analysis from job descriptions

• Full Reports: Comprehensive analysis with findings and recommendations

Document Analysis Capabilities

• Upload and analyse Word or PDF job descriptions

• Extract skills requirements and competency frameworks

• Identify training needs from role specifications

• Generate recommendations based on document analysis

2. Comprehensive Wizard Interface

Step-by-Step Guidance

• Visual progress tracking through all 10 steps

• Stage-specific instructions and best practice guidance

• Contextual help and methodology explanations

• Navigation controls with progress preservation

Professional Documentation

• Comprehensive Word document export functionality

• Professional formatting with structured content

• Integration of all AI-generated analysis and recommendations

• Stakeholder-ready reports for decision-making

3. Survey Integration & Data Collection

Seamless Survey Creation

• Direct integration with platform survey system

• AI-generated questions specific to learning needs analysis

• Automatic survey categorisation and tagging

• Pre-configured participant management and distribution

Data Collection Excellence

• Multiple data source integration capabilities

• Performance data correlation and analysis

• Stakeholder feedback compilation and synthesis

• Historical data comparison and trend analysis

How It Works

Starting Your Analysis

1. Navigate to Learning Needs Analysis from the main navigation

2. Create new analysis with programme details and scope

3. Progress through the 10-step wizard systematically

4. Utilise AI tools for enhanced analysis and recommendations

5. Generate comprehensive reports and documentation

Using AI Analysis Tools

• Access AI tools from any step in the analysis process

• Generate contextual content based on your specific analysis

• Export AI-generated content to professional Word documents

• Integrate insights into your comprehensive analysis report

Survey Integration Workflow

• Create targeted surveys directly from the analysis wizard

• Distribute to stakeholders and target populations

• Collect and analyse responses within the platform

• Incorporate findings into your needs analysis conclusions

Best Practices

Effective Analysis Planning

• Engage stakeholders early in the analysis process

• Define clear success criteria and measurement frameworks

• Allocate sufficient time for thorough data collection

• Ensure access to relevant performance and skills data

Data Quality and Validation

• Use multiple data sources for triangulation and validation

• Verify AI-generated insights with subject matter experts

• Document assumptions and limitations clearly

• Maintain objectivity throughout the analysis process

Implementation Success

• Communicate findings effectively to all stakeholders

• Prioritise recommendations based on business impact

• Develop realistic implementation timelines and resource plans

• Establish monitoring and evaluation frameworks for ongoing assessment

Platform Integration

Phillips ROI Evaluation Connection

• Seamless transition from needs analysis to ROI evaluation

• Shared data and metrics for comprehensive programme assessment

• Integrated evaluation planning and measurement frameworks

Survey System Integration

• Direct creation of learning needs surveys from analysis wizard

• Automatic categorisation and participant management

• Response data integration for comprehensive analysis

Regional Customisation

The Learning Needs Analysis system automatically adapts to your organisation's regional settings, including currency formatting, date conventions, and cultural considerations for global learning programmes.

This guide covers Learning Needs Analysis features as of June 2025. All AI-generated content should be reviewed by qualified L&D professionals before implementation.